How to Export Emails from Gmail as CSV – Step-by-Step Guide

Long gone are the days when your best tool for business communication was your email client. Today, we have a wide range of different help desk solutions that can provide the same, if not better, level of communication. And it’s not just about communication. Help desk systems are used in all kind of scenarios and it is widely accepted that they are helpful in most scenarios.

Yet, to leverage the power of the tool, one must move his old data to the platform. Hence why we decided to show you how you can efficiently export Gmail emails to CSV. Why CSV? Because it is the most popular format that most help desk solutions accept. Oh, and why Gmail? Because who doesn’t use the platform. But enough of this chit-chat, let’s take a look at the process itself.

Exporting The Usual Way

Before we jump into the process, we’d like to stress that exporting Gmail emails to excel using the usual method will take some time. We suggest that you allocate enough time otherwise you’ll have to start from scratch the next time which will result in more wasted time. Lastly, the system only allows you to export your contacts if you are looking to export Gmail emails to CSV we suggest that you skip right to the next method.

If you are still here, then the process is quite simple but a tad long. First off, head over to Gmail Contacts by clicking on the top-right corner menu.

Export Gmail contacts

Once you are there, you will see a bunch of different contacts that you can export. Pick the ones you would like to transfer and hit on the “More” button (hint, it is an icon with three dots) and select “Export”. You will then see a bunch of different export options, namely Selected Contacts, Groups, and All Contacts. Since we picked all the necessary contacts at the beginning, just hit Selected Contacts and move on.

Export gmail contacts

The tool will then prompt you to pick a file format. Let’s take a look at each format separately and see how they differ from one another. Why? Because some of you might need a different format to use in conjunction with something else. So, the first is called Google CSV and this is the one that can be used with the help desk system. Then there is the Outlook CSV and as the name implies, this one can be used with Microsoft Outlook. Lastly, there is the vCard format that can be opened on a myriad of devices, including iPhones, Android-powered gadgets, and smart wearables. Also, keep in mind that Google CSV uses Unicode to store international characters meaning that Outlook doesn’t support these characters. The reason why Outlook doesn’t support them is that it carries names to your default character encoding. And that’s pretty much it for this method, let’s take a look at the next solution.

Exporting gmail contacts

The source of all images: Lifewire

Exporting Using Our Tool

As you already know, in no way Gmail export emails natively. Yet, it doesn’t mean it isn’t possible and all is lost. You can use our tool that will move all your stuff safely and fast but it is a paid option. Yes, for a small price you will be able to export Gmail emails to a CSV file or other supported platforms.

Export gmail emails to csv

So, how does it work? It is actually quite simple. All you have to do is head over to our website where you will find a “From -> To” form. In the top input field pick Gmail and in the second pick CSV (or any other option in case you find what you need).

Export gmail emails to csv

Once you’ve specified what kind of files you want to move you will then be asked to provide credentials. Why credentials? Without them, migration is pretty much impossible.

Export Gmail emails with Help Desk Migration

After all of these actions, just wait for your files to cook. Depending on the size of the mailbox, it might take some time for them to be ready. But that’s all that it takes.

Why You Should Use Our Solution?

First off, it is reliable. Your mail integrity will remain intact as the system doesn’t touch them but rather copies and sends the copies to a file. Secondly, it doesn't restrict your choice to just a few platforms and file formats. Whether you want to migrate to a help desk or need a CSV file for Excel analysis, our solution will move your entities no problem. Thirdly, you have enough flexibility. If you need to move only the contents or the mail or just addresses, you can do that. And the best part of all of this, the pricing system. Yes, you pay only for the number of transferred records. No hidden fees, no extra expenses, and no special data requirements, just your records.

Let’s Move Your Gmail Data Together

And that’s pretty much it for today. As you can see, Gmail quite limits the records you can export. And rightfully so, they are a platform and it is their best interest to keep the install base growing. But our solution renders this limitation useless. If you are looking for a reliable way to move all your Gmail data, look no further. Be sure to leave us a message if you have any questions but until next, thanks for joining us.

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