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Here’s How You Can Move From Kayako Classic to Kayako Fast

There are at least two ways you can migrate your data from Kayako Classic to Kayako. And this is precisely what we are going to explore today. There are many things we need to cover in this post, so sit tight, grab a pen, a piece of paper, and start putting those notes. Trust us, you’ll need them!

Different Type Of Data Requires A Different Approach

If you haven’t guessed already, Kayako Classic operates on an old framework that the company no longer supports. Instead, the vendor offers you to move to the new system using their native solution. But here’s the catch. It doesn’t support everything you have in store. This is why you need to prepare that data in advance for it to be transferable. Or you could use an automated solution that we will be discussing down below. In any case, here’s what you need to do first.

Preparation Process

This is step has quite a few sub-steps that it's best that you do beforehand. It doesn’t mean that you can’t skip and start doing the migration process right away, it’s just following them would ensure that every business rule functions the way it should. So, one of the key things you should do before you jump into the migration process is to prepare your data.

Related article:How to Get Started with Your Help Desk Migration Project Plan

In case you are wondering what exactly you should prepare, take a moment and analyze all that stuff that hasn’t been touched in years. Yes, if you have been working in a help desk for quite some time, you are bound to have tickets that are no longer relevant, needed, or even cared. Essentially, what you should do is an audit of your accounts, statuses, mailboxes, ticket fields.

The next thing you should do is get a look at your knowledge base. As some of you might already know, the whole knowledge base is divided into three pillars, namely, Categories, Articles, Sections. Depending on how you want your knowledge base to look like in the new platform, you need to prioritize them and arrange accordingly.

And finally, if you are a Download Customer, you should handle your latest backup to the Kayako support so that they could get you started. So, once done, we should be able to move to the next step.

Testing Phase

This is perhaps the most critical step as it will ensure that you have a smooth launch process. Just like in our previous step, this one is also divided into a couple of chunks that are equally important.

So, if you are a Download customer, the first thing you want to do is test out the new system. And to do so, you need to ask Kayako to send you a sandbox instance that is complete with all your data. Once received, we suggest that you check your tickets as this is where things go south the most. Having checked the tickets, it is best that you also ask your staff to see how they feel about the new place and whether yes or not all their info is in the right place.

Once you verified that all your data is where it should be, you can ask Kayako to set up a production instance. That is to go live. Keep in mind, that this is the last place where you can change things. If you migrated, then there will be no means of reverting. Your only option would be to start the whole thing again.

Replicating Rules

And the last part of our three-step migration process rules replication. And thankfully, Kayako made sure that you have a more than pleasing experience. The company provides a tool that will replicate all your SLAs, automated emails, escalations, and workflows in just a few taps. But do keep in mind that it has its own set of limitations, and certain scenarios depend on the data you moved.

An All-In-One Solution

While the above-mentioned process is indeed functional, there is a much faster way you can move your data from Kayako Classic to Kayako. Our Migration Wizard will not only eliminate the need to tamper with files but will sort everything for you. In just a few taps, you will be able to see what data you want to move, what knowledge base elements are transferable, and what tickets you haven’t touched in ages.

Essentially, this is everything we’ve discussed above but in an automated, single package. Our system ensures both data protection and data integrity so you can have a piece of mind knowing that all your stuff is in good hands. And in case you are wondering, we offer a free demo, all you have to do is sign up here and our agent will get back to you as soon as possible. But for now, that’s all we have. We hope our tutorial was helpful and that you managed to move all your information.

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