If you started a company and need a bespoke solution to all your customer requests, chances are you’ve heard about a tool called a help desk ticketing system. These ethereal but amazing tools have proven to be very effective and helpful at handling both complex and simple tasks. And with so many paid options out there, you must be thinking, which one should you try. We say, give the free help desk software market a try.
Yes, you’ve heard us right, there is a whole ecosystem of free, open-source help desk systems that are waiting to be explored. And what’s more, there are those that have free tiers. Thus, we decided that it is high time we take a look at freemium apps and see if they are worth your time and effort.
The scope of the article will cover the basics of each ticketing system, as well as what they offer in terms of reliability and flexibility. For this analysis, we’ve picked a couple of free options for you to choose from. Thus, without any delays, let’s get started!
The first one on our list is Zoho Desk and some of you might be wondering, isn’t this a paid solution. It is but, on the other hand, it’s not. The company offers a freemium option that you can use with their other products (more than 40 apps, mind you) to get a more fine-tuned experience.
So, what do you get with Zoho’s freemium plan? A pretty solid package. First off, you get three free agents that will have access to a dedicated customer ticket management system, email ticketing, a macros feature, and even SLAs (although they are predefined). Outside of that, you will also get a private knowledge base (perfect for teaching new agents) and a help center. Pack all this up with multi-language support and you get yourself a pretty solid option.
Zoho Desk home screen shows all the available ticket views as well as stages of their resolution. Source: Zoho
Generally, Zoho Desk is pretty straightforward in terms of design but it does take quite some time to get used to. Not everything is immediately obvious but after a week or so, you’ll be fine. Each feature works as intended and the fact that you can hook it up with other Zoho products makes it a pretty compelling option.
At second on our list is Wix Answers. It is a free online ticketing system that has all the standard customer support functions you might be looking for. Out of the box, you get access to a knowledge base system, a call center function, and even multi-channel ticketing. But that’s not all, the system offers quite a few customization options that you can use to modify the tool to suit your own brand.
Ticketing system in Wix Answers gathers customer requests from up to 4 channels into well-organized ticket lists. Source: Software Advice
Another important feature of Wix Answers is the fact that you can send articles straight from your knowledge base to your customers without pointing them to your site. You also can get article recommendations, meaning that you don’t have to scroll through hundreds of pages to find the right tutorial. This will not only accelerate your workflow but will make your knowledge base a valuable reference tool.
As for the UI, it is well crafted and there are no complaints. All your menus are thoughtfully positioned and require zero effort to reach. The performance profile can be described as snappy as we had no issues managing constantly incoming tickets. This is a solid product that is often overlooked. Give it a shot as it just might work for you.
Next is Spiceworks. This is perhaps the most popular free help desk software option as it not only delivers on the promised but is being constantly worked on. It was designed and built by IT professionals specifically for tech teams. Those who opted to use Spiceworks will gain access to a top-tier network monitoring system, an automation suite, a dedicated ticketing system, and even an inventory management tool.
Another benefit the tool includes is the ability to use it via the cloud or on-premise, something that will prove to be invaluable for many of you. Then there’s the social media tracking system that you can use to monitor what your customers like. Overall, the tool works both as a free help desk software and as a service desk. This is a highly capable system that can outperform even some paid solutions in terms of quality of functions.
Customer requests organization and viewing separate ticket data. Source: Spiceworks
The only downside (more of a nitpick) is that the UI/UX could be improved. You can tell it was made by tech-savvy people and some things aren’t as obvious as they might seem. In terms of speed, it is fast and works well under load.
Freshdesk is not new to the market and has already made a name for itself. Designed with speed and performance, Freshdesk is slowly becoming the best help desk solution out there. It helps business build trustworthy relationships with their customers through a set of specific tools. Their free plan encapsulates a lot of good features.
And it’s not just about reach, you can engage with them in any way you want. Whether its web, email, phone, or live chats, you gain access to all these functions in the free plan. Then there is the Ticket dispatch that can automatically assign tickets to appropriate agents using keywords. It is packed to the brim with good stuff. Yet, the best part is that Freshdesk made sure that its features do exactly what they should.
Ticket properties, customer account details, and actions you can do with a it - this is what you see in a standard ticket menu in Freshdesk. Source: Crozdesk
Outside of what was already mentioned, the tool offers access to a collaboration tool. It will allow you to work with people that are both in and out of your company, all in the name of haste. You can also set up a monitoring tool called Ticket Trend Report that will automatically see how your team handles the requests. Lastly, you get a dedicated mobile app that replicates the desktop experience quite close.
Generally speaking, the UI is great and it’s snappy. Some things are still rough and lack the expected polish but they are mostly of cosmetic character and can easily be overlooked. If you are searching for a performer, then there is no question Freshdesk delivers.
Mojo Helpdesk is another free solution that is worth checking out. One of the key characteristics of the tool is that it allows you to centralize all your incoming requests into one hub. This hub is kinda reminiscent of Gmail due to the interface similarities but that is only on the surface. At its core, Mojo Helpdesk is a very powerful tool that has complete integration with G Suite. You can even log in to your Mojo page using a Gmail account.
The appearance of a ticket in Mojo Helpdesk. Source: Mojo Helpdesk
As for the features, Mojo is equipped with a slim but very carefully picked function package. The free help desk software plan allows you to create a self-service portal, use a couple of custom forms, and the above-mentioned ability to centralize requests. You also get email integration and even a couple of automation options. Also as part of the tool is the conversation-like threads. Your customers will interact with you as if they are using a chat system.
The free plan does have its limitations, however. You can upload files up to 1mb (which is practically nothing) and you can only manage 50 tickets a day. Your agents can have 50MB of storage per account only and can use up to 2 canned responses. But on the flip side, you get a pretty solid-looking tool that works well enough to even fit large size organizations.
Built as an open-source tool, osTicket is a customer service tool that is maintained by the community. It allows its users to seamlessly route incoming requests using emails, phones, web-forms, and even live chats. It is a very simple tool in terms of UI and it works very well due to its flexible nature.
One of the key advantages of the system is that it comes packed with an advanced agent system. What it does is it allows you to auto-assign, auto-respond, and auto-route tickets to agents based on profile info. Say, if some of your staff understands certain aspects of your service/product better than the others, the system will identify this and act accordingly. You can also add custom fields to the ticket to enhance accuracy even further. The tool is great and more features are being added but do not expect pin-point accuracy paid options provided.
Automate your tickets creation, rerouting and many more actions using custom filters, fields, and queues. Source: osTicket
This is a community effort and it only gets updated when volunteers decide to update it. This means that you won’t see new functionality often. The UI is also not the best we’ve seen and some things are hidden behind menus and whatnot. If you are willing to sacrifice accessibility in the name of features, this is still a good option.
The next one is Hesk and just like Spiceworks, Hesk is among the most used free help desk ticketing systems. The main draw of the tool is the fact that it offers everything you might need all while being light on your hardware. It is a secure, user-friendly tool that provides premium-level features free of charge.
Viewing list of available tickets in Hesk. Source: Help Desk
Hesk can be used both in the cloud and can be installed on your machine locally. The tool provides you the ability to set up customer self-service portals, as well as a dedicated knowledge base. You can reduce the load by using a robust automation feature that can be heavily customized. The admin panel is also well-crafted. It allows you to organize and filter tickets, contacts, agents. In case you need to provide more details, you can use the custom fields option to further enhance the search system.
Some of you might be wondering, how on earth they can provide such functionality for free? The answer is pretty simple, it is ad-driven. There is no way such a tool can remain this polished and this powerful all while staying free. The UI is great and the features are there. We highly recommend that you at least give this tool a shot.
Jira Service Desk
Jira needs no introduction. It is one of the best service desk tools out there. But did you know it also had a freemium plan? Yes, up to three agents you can use Jira Service Desk as a project management tool absolutely free of charge. And one of the best things about their free plan is that it is not limited whatsoever.
Create projects and assign issues in Jira Service Desk to unify your development, support, and operations teams. Source: Atlassian
Yes, out of the box you get access to all major Jira Service Desk functions. Whether its apps and integrations or SLA management or Email and embeddable widget support, everything is there from the start. Your only limitation is that only three agents are able to use these features. And if that wasn’t enough for you, the Atlassian Marketplace will be your best friend for all things add-ons.
The system is highly flexible and the user interface won’t bring you any troubles. The performance is great and we are hard-pressed to find any cons to this tool. Just give it ride and see for yourself.
And the last one on our list is ngDesk. This cloud-based customer support tool has a wide range of functions that are designed to improve your performance. One of which is the ability to funnel all channels into a collective inbox where all requests are automatically transformed into a ticket. Also as part of the feature is the ability to reassign tickets to agents that are more capable or have more time to deal with the issue.
ngDesk interface and ticket management. Source: FitSmallBusiness
Outside of the above-mentioned, you get access to a reporting tool, a dedicated escalation system, and even a mobile app that is pretty much feature complete. You can set a couple of pre-defined SLA policies and apply severity levels to certain cases or projects. Then there’s the chatbot feature that you can use to answer common requests or even route customers to specialists.
As for accessibility, ngDesk is well made but there are a few rough edges, especially in the contact management section. Yet, on the flip side, it works like a charm and there are very few hiccups or bugs.
And that’s about it. There are many more tools we’ve haven’t touched but the ones we’ve listed will be more than enough to get you started. We see no harm in trying each one of them. They are free and each of them has a unique feature that spices the deal. If you’ve already decided what tool you want to use, we can help you migrate your data to the new platform. Just leave us a message and our specialist will get in touch with you in no time!
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